Preferred Recruitment Solutions Ltd

Privacy Notice



Preferred Recruitment Solutions Ltd (PRS) is a recruitment consultancy that provides services to employers and candidates in the financial services industry. In order to provide our services, we have to process certain personal information.

We are a registered data controller, as well as a data processor, under the General Data Protection Regulation (GDPR).

We are committed to protecting and respecting your privacy, and this notice details how we collect, store and process personal information.

How to contact us
If you have any questions about how we collect and process your data, please contact us either via our contact form, or by post, email or telephone:

Post: PRS, Wayland House, Folleigh Drive, Long Ashton, BS41 9NJ
Phone: +44 7894 905 360

How do we collect information about you?
The ways in which we collect personal information, or you provide personal information to us, include:

Please note that we also receive information from, and share information with, our partner company, Sandringham Wood Recruitment Ltd (Sandringham Wood), whose company registration number is 6822844. Both we and Sandringham Wood adhere to the same policy and processes as outlined in this privacy statement.

Website usage information is also collected using ‘cookies’ (see Cookies section below), although these cookies do not enable us to identify you as an individual.

We use cookies on this website. A cookie is a text file sent by a web server to a web browser, and stored by the browser. The text file is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

We may send a cookie which may be stored on by your browser on your computer’s hard drive. We may use the information we obtain from the cookie in the administration of this website, to improve the website’s usability and for marketing purposes. We may also use that information to recognise your computer when you visit our website, and to personalise our website for you.

Most browsers allow you to refuse to accept cookies. (For example, in Internet Explorer you can refuse all cookies by clicking: Tools; Internet Options; Privacy; then choosing ‘Block all cookies’ using the sliding selector.) This will, however, have a negative impact upon the usability of many websites, including this one.

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users' computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google's privacy policy is available at:

Other websites
Our website may contain links to other sites that are outside our control and are not covered by this privacy notice. If you access other sites using the links provided, the operators of these sites may collect information from you that will be used by them in accordance with their privacy policy, which may differ from ours.

What type of personal information is collected from you?

If you have asked us to provide you with job-seeking services, we need to hold certain types of personal information in order to provide you with our services. This includes information such as your name, contact details, employment history and professional qualifications. In many cases, we also have a requirement to prove that we have verified your identity and/or right to work in the UK, which could include holding copies of the documents you have provided to us for this purpose. All information is held on our secure database and network.

How do we use the personal information we hold?
Where we are providing you with recruitment or job-seeking services, the personal information we hold will be used to deliver those services. This may include sharing your personal information with potential employers, however, we will always ensure we have your agreement before sharing your information in this way.

Where you have enquired about using our services, the information you provide will be used solely for the purpose of responding to your request.

From time to time, we may also contact you regarding roles or services that we believe may be of interest to you (see below). However, we will only contact you in this way if we have your consent or, on occasion, if we believe you have a legitimate interest in the information we are providing.

Other than where required as part of the services we are providing, we will not share your data with any other third parties except where we are legally required to do so (such as to government bodies or law enforcement agents). We will never sell or lease your data to third parties for sales or marketing purposes.

Your information may occasionally be used to send you details of products, services or events that we believe might be of interest to you. You can opt-out of receiving marketing communications from us, or change the ways in which we can contact you, at any time. To do so, please let us know using the contact details above. You can also unsubscribe from marketing emails at any time using the ‘unsubscribe’ link at the bottom of the email.

How long do we keep information about you?
Where we are providing you with services, we will maintain your information for as long as needed in order to provide that service, and for a minimum period after we have finished providing you with services, as required by law. For example, if we have successfully found you a permanent role, we are required to keep certain information for a minimum of one year. Under UK tax law, we are required to keep certain information for a minimum of six years.

You have the right to ask us to delete your information from our systems at any time. However, please be aware that if we do not have your permission to hold your information, we will not be able to provide you with our services.

Precautions in place to keep your information secure
When you give us personal information, we take steps to ensure that it’s treated securely. This includes holding all personal information on our secure database.

Non-sensitive details (such as your email address etc) that are transmitted normally over the internet, can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. No third parties have access to your personal data, other than as required by law or in order for us to deliver our services.

How to access and update your information
You have the right to request a copy of the information that we hold about you, and for a copy of your record in our database to be provided to you in a commonly used file format (such as a csv file). If you would like a copy of some or all of your personal information, please contact us using the details above. We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate and we encourage you to do so. You may also ask us to stop processing and delete your data at any time (other than information that we are required to hold for legal purposes, as outlined above).

Right to complain
We strive to collect, process and safeguard your personal information in line with data protection laws. If you do not believe we have handled your information in the way set out in this privacy notice, please contact us either via our contact form, or by post, email or telephone:

Post: PRS, Wayland House, Folleigh Drive, Long Ashton, BS41 9NJ
Phone: +44 7894 905 360

If you are not satisfied with our response, you can complain to the Information Commissioner’s Office:

Changes to our privacy policy and procedures

We keep our privacy policy and practices under regular review. This privacy notice was last updated in February 2019.